It is possible to cancel or delete a cheque from a batch entry within the period in which it was made.

Cancelling a cheque:

  • To cancel a cheque, open (click Edit) the cheques batch entry with the cheque(s) you want to delete, then check the box of the relevant row(s) and hit 
  • You may cancel one or more cheques at once
  • It is not possible to cancel a cheque if it was already reconciled with bank statement data 

Effect of cancelling a cheque:

  • Cancelling a cheque simply removes it from the general ledger (no journal entry is done)
  • It does remain visible in the batch entry though with in the Account field
  • So too, it remains in the Cheques Listing with status being 'Cancelled'
  • We facilitate this as some users like to have a complete list of cheque numbers in the system (cancelled or not)

Deleting a cheque:

  • To delete a cheque simply click on the cheque entry you want to delete
  • The effect will be the same as cancelling (i.e. removes it from the general ledger)
  • However, the difference is it will also be removed from the batch entry and cheque listing altogether

Undo a cheque cancellation:

  • If you cancelled a cheque and then decide you want to keep it available, simply click the red link in the Account field
  • You'll then be asked if you want to undo the cancellation 
  • By clicking 'OK' it will free up the Account field to be recoded to the relevant account once again

The demo below shows a user initially cancelling two cheques and then undoing the cheque cancellations