Cheque batches allow you to add the complete list of cheques written by the client in a period.
These cheques are then matched against bank statement data and any unreconciled cheques will appear in the bank reconciliation report.
Cheques are added showing the following details:
- Date (cheque written date)
- Cheque number (must be unique)
Then you can fast-code these cheques to their respective accounts.
Adding cheque batches:
- To add cheque batches, hit from the 'Cheque Batches' page
- You'll then see our cheques import page:
- We encourage using our simple import template for bulk numbers of cheques
- Excel's great for speed and familiarity so, unless there's just a few cheques, we recommend this
- Just follow the hints on the import page and
- and remember to save as a CSV file
- Alternatively, just hit to jump straight into an empty cheques entry page and begin adding on screen
Key things to know in cheque batches:
- If a cheque is written to be lodged in another of the client's bank accounts see here (assuming the other account is a 'bank account' in the AccountsPrep set up)
- If you want to split a cheque amount between two general ledger accounts see here
- If you want to cancel or delete cheques from a current period batch see here
Reconciling with bank statement data:
Once you add the cheques, they can be reconciled within the relevant bank statement batch entry as seen here.
Therefore, cheques should be added before the bank statement batch data is uploaded.
Finally, users tend to use cheque batches in 1 of 2 ways:
It's up to you how you do things, but we wanted to let you in on the feedback we've received from users...
Depending on the client at hand users will do one of two things: see here for details on the two approaches.
In short, users will either:
- add all the cheques for the year (then reconcile with current period statement data); or
- simply add the known outstanding cheques at year end (then reconcile these in the next period)